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Terms and conditions for participation in ScaffChamp

Participant Eligibility: Strict age and training criteria must be met. Teams must consist of professionally trained individuals:

  1. Age Requirement: Each team member must be at least 18 years old. This ensures that all participants are legally adults and capable of understanding and accepting the risks and responsibilities involved in the competition.
  2. Professional Training: Participants are required to have completed a comprehensive scaffolder’s training program. This is crucial to ensure that all competitors possess the necessary skills and knowledge for safe and efficient scaffolding construction and dismantling.
  3. High-Altitude Work Training: Due to the nature of scaffolding work, which often occurs at significant heights, it is mandatory for all participants to have undergone specific training for working at heights. This specialized training focuses on the unique challenges and safety protocols relevant to high-altitude work.
  4. First Aid Certification: Each participant must have successfully completed a first aid course. This requirement underscores the importance of immediate and effective response to any potential injuries or medical emergencies that might occur during the event.

Safety Gear and Equipment: Mandatory use of specified safety gear, including helmets and harnesses, is required. All equipment must meet safety standards. Check SCAFFCHAMP INSTRUCTIONS, ASSESSMENTS, AND REGULATIONS 1.

  1. Protective Headgear: Safety helmets meeting industry standards are required to safeguard against head injuries.
  2. Safety Harnesses: Mandatory for all participants to ensure safety when working at heights.
  3. Protective Gloves: Essential for hand protection during construction and dismantling activities.
  4. Sturdy Footwear: Non-slip boots or shoes are crucial for stability and safety.
  5. Tool Standards: All tools used must comply with safety and quality guidelines.
  6. Regular Equipment Checks: Gear and equipment must be regularly inspected and maintained.
  7. Compliance with Safety Standards: All gear must adhere to recognized safety regulations.

Team Composition and Roles: Teams should be formed as per specified guidelines, including roles and responsibilities of each member:

  1. Team Structure: Each team in the ScaffChamp competition consists of six members. This includes five scaffolders who are actively involved in the erection of the structure and one scaffolder who is designated as the supervisor. The supervisor’s role is crucial for overseeing the team’s work and ensuring compliance with the construction drawings.
  2. Substitution Rules: During the construction phase, teams have the option to make a single substitution – swapping one of the five scaffolders with the supervisor. This strategy can be employed for various tactical reasons but must be executed carefully. The team captain must clearly signal the referees for a substitution to take place. It’s important to note that the construction time will not be halted during this substitution process, so teams must plan their strategy efficiently.
  3. Role of Team Captains: Each team is required to appoint a team captain. This individual plays a pivotal role in team coordination and communication with the event officials. The team captain must be easily identifiable – they are required to wear a special armband provided by the event organizers. The captain’s responsibilities include making strategic decisions, such as when to execute a substitution, and ensuring that the team adheres to the competition rules and safety standards

Event Registration and Fees: Details about registration procedures, deadlines, and any associated fees:

  1. Registration Process: The registration for the ScaffChamp event involves a comprehensive review process. Teams interested in participating must submit their registration details through the specified platform. The evaluation of each registration can take up to seven working days. This period allows the organizing committee to thoroughly verify the eligibility and qualifications of each team.
  2. Notification and Payment Instructions: Once a team’s registration is approved, they will be notified via email. This email will include important information about the payment process. Teams are required to pay close attention to these instructions as they include critical details regarding the payment method and account information.
  3. Payment Deadline and Fee: The participation fee for the event is set at 1000 EUR. It is imperative that teams adhere to the payment deadline, which is 48 hours from the time the payment information is sent. Prompt payment within this timeframe is essential to secure the team’s spot in the competition.
  4. Cancellation and Replacement Policy: In instances where the payment is not made within the specified 48-hour window, the team’s registration will be cancelled. This cancellation policy is strict to ensure fairness and efficiency in the registration process. Subsequently, the vacant spot will be offered to another team on the waiting list. This ensures that all interested and eligible teams have a fair opportunity to participate in the event.

Liability and Insurance: Clauses regarding the responsibility of participants for their own safety and the necessity of insurance:

  1. Liability Waiver: Participants must acknowledge and accept the risks associated with the event. They should agree to not hold the organizers responsible for any injuries or damages incurred during the competition.
  2. Mandatory Insurance: Teams or individual participants may be required to have their own insurance coverage. This coverage should be adequate to cover any potential accidents or injuries.
  3. Compliance with Safety Regulations: Emphasize the importance of complying with all safety regulations and guidelines to minimize risks.
  4. Incident Reporting: Procedures for reporting any incidents or accidents during the event should be clearly outlined.
  5. Organizer’s Liability Limitation: A clause stating the extent to which the organizers are liable, typically limited to scenarios involving gross negligence or willful misconduct by the organizers.

Media and Publicity: Guidelines on media interaction and the use of images and videos from the event:

  1. Consent for Media Coverage: By participating, teams agree to be featured in media coverage which may include photographs, videos, and interviews.
  2. Use of Images and Videos: Teams consent to the use of their images and videos by the organizers for promotional purposes, without compensation.
  3. Marketing and Advertising: Participants agree that their data, including team names and member information, can be used by the organizers for marketing and advertising the ScaffChamp event.
  4. Media Interaction Guidelines: Teams should follow any guidelines provided by the organizers regarding interactions with the media.
  5. Rights to Event Footage: The organizers retain rights to all footage and recordings from the event and may use them for future promotional activities.

Data Protection and Privacy:

  1. Collection of Personal Data: Personal data such as names, contact details, and images of participants will be collected for event management and promotional activities.
  2. Consent for Media Coverage: Participants consent to being recorded and photographed during the event. This includes live streaming, which may be broadcast online.
  3. Use of Visual Material: Photographs and videos captured at the event may be used in public domains, including future marketing and advertising materials.
  4. Public Exposure: Participants acknowledge that their personal data, including images and names, may be publicly displayed due to event coverage.
  5. Compliance with Data Protection Laws: The organizers are committed to adhering to applicable data protection laws in the handling and processing of all personal data.
  6. Participant Rights: Participants have the right to access, correct, or request deletion of their personal data. They also have the right to object to the use of their data under certain conditions.
  7. Withdrawal of Consent: Participants can withdraw their consent for the use of their personal data at any time, subject to applicable legal constraints.

Force Majeure: Conditions under which the event may be cancelled or postponed due to unforeseen circumstances

  1. Definition of Force Majeure: Force Majeure refers to any event beyond the control of the organizers, such as natural disasters, war, terrorism, government actions, pandemics, or other emergencies.
  2. Event Cancellation or Postponement: In the case of a Force Majeure event, the organizers reserve the right to cancel or postpone the ScaffChamp event.
  3. Notification to Participants: Efforts will be made to inform participants promptly in the event of a cancellation or postponement.
  4. No Liability: The organizers shall not be held liable for any loss, damage, or inconvenience caused to participants due to the occurrence of a Force Majeure event.
  5. Refunds or Compensation: The policy regarding refunds or any form of compensation in the event of cancellation or postponement will be clearly stated, subject to the specific circumstances of the Force Majeure event.
  6. Discretion of Organizers: Decisions made by the organizers in response to a Force Majeure event will be final and binding.

Accommodation and Transportation:

  1. Transportation Responsibilities: Teams are responsible for organizing their own transportation from the airport to their chosen hotel, and from the hotel to the ScaffChamp event venue.
  2. Accommodation Arrangements: Participants must arrange their own accommodations. The organizers will not be involved in booking or organizing hotel stays for the teams.
  3. Recommended Platforms for Accommodation: For ease of finding accommodations, teams are advised to use platforms such as Booking.com or Airbnb.
  4. Transportation Options and Apps: For local travel, teams can use various apps available for iOS and Android, including Bolt, Uber, or ForUs. These services offer convenient transportation options with an average travel price ranging from 5 to 10 EUR per ride.
  5. Carsharing Services: Teams can also consider carsharing services like CitiBee, Spark, or Bolt for an efficient and economical mode of transportation.

No Refund Policy
The ScaffChamp event operates on a ‘No Refund’ policy for registration fees. Once a team has paid their registration fee, these funds are non-refundable, except in cases of Force Majeure. In such exceptional circumstances, where the event is unable to proceed due to events beyond the control of the organizers, a refund may be considered. This policy ensures financial stability and effective management of the event. Teams are encouraged to consider this policy carefully before completing their registration.

Please download regulations: