ScaffChamp 2026 terms and conditions for participation

1. Scope and acceptance
1.1. These terms govern participation in ScaffChamp 2026 powered by Layher.
1.2. By registering a team, the registrant confirms that all team members have read and accept these terms.
1.3. If there is any conflict, these terms prevail.
1.4. The organizer may issue clarifications before the event. Clarifications apply to all teams equally.

2. Team composition
2.1. A team consists of six persons in total. Five active scaffolders and one team captain.
2.2. The team captain is the only person who communicates with referees during the round.
2.3. The captain does not assemble unless a substitution is made under clause 10.
2.4. Team lists must be finalized before the event. No additions after registration approval.

3. Eligibility and age
3.1. Minimum age is 16 years on the competition date.
3.2. Participants aged 16 or 17 must provide a signed parental or legal guardian consent form in the template provided by the organizer before check in.
3.3. All participants must be medically fit for work at height.

4. Certifications and training
4.1. All participants must hold valid training for scaffolding and safe work at height.
4.2. Each team must have at least one member with valid first aid training.
4.3. Documents must be presented on request during check in or inspection.

5. Insurance
5.1. All participants, including minors, must have valid health and accident insurance that covers work at height and participation in a scaffolding competition for the entire period of travel, practice, and the event dates.
5.2. Insurance must include emergency medical care and repatriation.
5.3. Proof of insurance is required at check in for every team member.

6. Safety and PPE
6.1. Mandatory PPE at all times in the competition area: helmet, full body harness with twin lanyard and shock absorber, safety footwear, gloves, eye protection, and protective clothing as described in the guidebook.
6.2. Running with materials, throwing parts, and dropping parts are prohibited.
6.3. Alcohol or drugs are prohibited. Alcohol testing may be performed before a round. A positive test or refusal leads to disqualification of the participant and may lead to team disqualification.
6.4. The organizer may remove any person who acts unsafely or refuses to follow instructions.

7. Competition format
7.1. The event has two rounds in one day. Ten teams compete in the first round and ten teams compete in the second round.
7.2. Team draw determines round and position. Positions cannot be exchanged.
7.3. Teams receive drawings and material lists as defined by the organizer.
7.4. Only registered team members may enter the construction zone during the round.

8. Structures, systems, and drawings
8.1. The task includes Layher systems and accessories as defined in the guidebook and material list.
8.2. Teams must follow the 2D drawings and assembly steps. Team captains may use 3D views on tablets where provided.
8.3. Any deviation from the design is penalized under the scoring rules.

9. Timing, inspections, and result
9.1. Time starts on referee signal. Time stops on team signal and after the structure is safe.
9.2. Inspection time follows the erection phase as defined by the organizer.
9.3. The final result is the total time plus penalties. The fastest corrected time wins.
9.4. If a team does not finish the structure within the allowed time, the percentage not completed is recorded and the team is ranked after teams that finished, according to the scoring rules.

10. Substitution during the round
10.1. One substitution is allowed. The captain may replace one scaffolder and then becomes an active scaffolder for the rest of the round.
10.2. Time does not stop during substitution.
10.3. If the team is reduced to fewer than four active scaffolders, the team is disqualified.
10.4. Captains must wear full PPE from the start in case substitution is needed.

11. Referees and assistants
11.1. Referees supervise safety and compliance and record scoring.
11.2. Referee assistants support observation, monitor up to two teams, record missed elements, and may time disqualification periods for unfastened hooks or similar tasks when assigned.
11.3. The head referee has final authority on site.
11.4. Only the captain may speak to referees about decisions during and after the round.

12. Warning system and penalties
12.1. Progressive approach applies. Referees first issue clear verbal warnings and point to the problem for correction.
12.2. First and second occurrences of a minor violation are warnings without time.
12.3. The third occurrence of a minor violation results in a 1 minute penalty.
12.4. Every further occurrence of that minor violation results in a 2 minute penalty each time.
12.5. Examples of minor violations include missing or misplaced elements, sequence breaches, incorrect diagonals, incorrect harness attachment, entering restricted areas such as the lava zone, or similar items defined in the scoring document.
12.6. Major violations lead to immediate penalties or disqualification as defined in the scoring document. Examples include bad base leveling where one time rule applies, non locked wedges, throwing parts, critical drops, unfastened hook, and structure not according to design.
12.7. Symbols used in protocols are standard. A triangle marks a warning. X marks a time penalty. D marks disqualification.
12.8. The referee protocol is the official basis of the result.

13. Disputes
13.1. After inspection and dismantling there is a short dispute window for the captain to review the protocol with the referee.
13.2. After the dispute window closes, results are final.

14. Code of conduct
14.1. Teams must treat referees, staff, guests, and other teams with respect.
14.2. Aggressive behavior, harassment, or discrimination leads to penalties or removal from the event.
14.3. Commercial activities inside the venue require organizer approval.

15. Registration and fee
15.1. Registration is submitted through the official form.
15.2. The participation fee is 2000 EUR per team.
15.3. Payment instructions are sent after approval. Payment must be made within the deadline stated in the approval email. Failure to pay cancels the slot and it may be offered to a waitlist team.
15.4. Fees are non refundable except under clause 20 force majeure or if the event is fully cancelled by the organizer.

16. Travel, accommodation, and visas
16.1. Teams are responsible for travel, visas, and accommodation unless stated otherwise in writing by the organizer.
16.2. The organizer may provide partner hotel options and transfer suggestions but is not liable for third party services.

17. Equipment and property
17.1. Teams are responsible for personal tools and belongings.
17.2. The organizer is not responsible for loss or damage to personal property except where liability cannot be excluded by law.

18. Health, medical, and emergencies
18.1. A first aid point and emergency plan are in place during competition hours.
18.2. Teams must follow all emergency instructions from staff and security.

19. Media, image, and branding
19.1. By entering the event area, participants consent to photo, audio, and video recording and to the use of their image, voice, name, and team information for event operations, broadcast, reporting, and promotion without additional compensation.
19.2. Teams may use the ScaffChamp name and event images in their own channels if content is accurate and respectful and the event is credited.

20. Force majeure and changes
20.1. The organizer may modify the schedule, structure, or rules if needed due to safety, weather, legal restrictions, or other reasons beyond reasonable control.
20.2. If the event is postponed, the team entry remains valid for the new dates.
20.3. If the event is cancelled and not rescheduled, the participation fee will be refunded.
20.4. The organizer is not responsible for costs incurred by teams for travel, visas, or accommodation in case of changes or cancellation.

21. Personal data
21.1. The organizer processes personal data for registration, safety, accreditation, and communication.
21.2. Data may be shared with service providers strictly for event operations.
21.3. Teams may request correction or deletion where legally possible after event close.

22. Governing law and venue rules
22.1. Local venue rules and national law apply at all times.
22.2. Participants must follow all instructions from the organizer, referees, and security.

23. Final provisions
23.1. Any update to drawings, penalty tables, safety notices, or operational instructions issued before the event becomes part of these terms.
23.2. By attending check in, each team confirms again that all members understand and accept these terms and the annexed rules.